Receptionist
Our ambition is to transform today's high performers into tomorrow's leaders through on-the-job training, continued professional education, in-house development programs and customized training where appropriate.
Mazars is an internationally integrated partnership, specialising in audit, accountancy, advisory, tax, and legal services. Operating in over 95 countries and territories around the world, we draw on the expertise of more than 47,000 professionals – 30,000+ in Mazars’ integrated partnership and 17,000+ via the Mazars North America Alliance – to assist clients of all sizes at every stage in their development.
Why join us?
You don’t join Mazars by coincidence, you choose Mazars: a global school of excellence where you will be challenged to develop and grow. Come and write the rest of (y)our story with us – you’ll make friends along the way too. Mazars, the smart choice.
Key responsibilities
- Answer, screen, and forward incoming phone calls
- Create a welcoming, professional environment for clients and customers
- Direct visitors to the appropriate person and office
- Organize and maintain paper and electronic files and records, including client information
- Creating and maintaining updated documents and spreadsheets
- Ensure the reception area is tidy and presentable
- Provide basic and accurate information in-person and via phone/mail deliveries
- Handling incoming and outgoing mail and packages
- Handle renewals and registration of all Dubai Ministries and Government entities
- Manage administrative chores and organisational tasks
- Handle the front desk and maintain visitor records
- Performing an inventory of office supplies and order if needed
- Hotel booking arrangement
- Arrange travel and accommodation and prepare vouchers
- Perform other clerical receptionist duties such as filing, photocopying
Skills
- Excellent communication and interpersonal skills
- Multi-tasking and time-management skills, with the ability to prioritize tasks
- Knowledge of legal terminology and procedures for portal/entities registration is a must
- Ability to maintain confidentiality and handle sensitive information with discretion
Qualifications
- High school diploma or equivalent
- Technical diploma will be an advantage
- Very strong communication Skills
- Previous experience in a similar role preferred
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational abilities and attention to details
- Ability to multitask and prioritize tasks effectively
- Professional appearance and demeanour
- Customer service-oriented mindset
- Familiarity with office equipment such as multi-line phones, fax machines, and printers
- Ability to remain calm and composed under pressure
- Knowledge of basic administrative tasks such as filing, data entry, and scheduling appointments
- Financial background will be an added value
- Fluency in English is required, knowledge of additional languages is a plus
How to apply
Send your resume and a cover letter detailing your qualifications to careers@mazars.ae email, make sure to include "Receptionist" in the subject line.
We look forward to reviewing your application!